Twice a day, I process my Inbox. I go through each task and assign the alerts via time and/or location and set the occurrence and the priorities. Here are a couple notes on occurrence and priorities. In regard to setting up repeating events, Reminders is more robust than any other client I have used. I like how delaying a task to another day, delays only the current task and not all other future repeated tasks. That’s not the case with some of the other task managers I have used. If you want to change the due time for all repeated tasks, that can be done by going into the task settings and making the change. In regard to priorities, I use this method for how I choose to mark the priority of a task:
- ! (things I want to do)
- !! (things I need to do)
- !!! (things other people need me to do)
This system has worked for me for a very long time and it takes the thinking out of the task creation process.
If a task can make use of the app link shortcuts, whether they be links to contacts, notes, emails or web pages, I simply reformat the task starting with the reminder and then rebuild the task with the shortcut in place. Once you have your shortcut, rename the task, assign it to a list and fill in the details. (One note: I found that you should move the task to it’s appropriate list first, and then pull the list up, find your task and edit it there. There is a bug in Reminders that forgets task details if you move it to another list.)
One other thing, the use of location alerts inside the Reminders app is so easy to use and because it uses built-in map data to fetch locations, set up is extremely efficient.